We have a fantastic opportunity for a Personal Assistant to join our growing business, based in Barnsley.

Your Role:

The prime role of a Personal Assistant is to provide support within the Private Client Team, to enable a senior solicitor to operate at optimum efficiency.  The Personal Assistant is still expected to use a high degree of self-management and initiative

Your responsibilities will include:

• Act as a workflow supervisor for the Senior Solicitor.
• Ensure urgent work is promptly completed or delegated to the appropriate team member.
• Ensure the Fee Earner is organised and completing tasks in the correct priority order and works hard to make sure fee earner follows this process.
• Assists the team in providing the fee earner with effective and high-quality secretarial support, enabling them to focus on providing the best legal services to clients, this includes the completion and management of dictation.
• Ensures all their work is undertaken in the correct priority order.
• Devise a plan to share complex tasks which are time bound are done.
• Proactively engage with and assist the solicitor regarding work requirements.
• Communicate with solicitor to keep them appraised of a tasks’ status. (Ownership)
• Engage in mutual delegation of tasks between team members and assist the solicitor to meet deadlines.
• Ensure clear and concise record-keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e.g., email instructions/discussions).
• Follow team processes and procedures when undertaking tasks.
• Correct management and filing of paperwork
• Liaise with clients orally and written, being an initial contact for new enquiries and managing existing client enquiries

Person specification – key skills/qualifications required:          

• Extensive relevant experience as a personal assistant
• IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook). With detail understanding of billing.
• Experiencing of organising/managing other individual’s diaries.
• Experience of proactively directing other individual
• Excellent diary management.
• Exemplary document management and filing.
• Excellent telephone manner.
• Attention to detail
• Applies knowledge and judgement to solve problems and make decisions.

Our offer

• Competitive salary
• Work life balance
• Hybrid working available
• 25 days holiday plus statutory, plus extra days for long service.
• An extra day’s holiday for your birthday
• 2 x ½ days off for Life Admin Days
• Health Scheme
• 2 x Non -Contractual Bonuses per year
• Pension
• Christmas party get togethers.

Equal Opportunity

An equal opportunity employer, all qualified applicants will receive consideration for employment and will not be discriminated against based on race, colour, religion or belief, gender, sexual orientation, gender identity, ethnic or national origin, disability, age pregnancy or maternity, marital or civil partner status, or any other